Phase III – Recordkeeping

Proper recordkeeping is a vital function of the Fire/EAP Director and staff, and standardization is an essential aspect of the process. In 2010, Mulligan introduced recordkeeping logbooks for the properties we protect. Our logbooks are personalized for each building, and allow for ease of recordkeeping while complying with all laws. In 2011 the FDNY introduced new laws for recordkeeping and our new books for 2011 reflect all of these changes.

Fire Safety Log Books:

Fire Alarm Log Book

  • Bound with Consecutively numbered pages.
  • Name & address of building on cover.
  • Kept at the Fire Command Station.
  • Maintained on premises for 3 years.
  • Entries are responsibility of the FSD.
  • Name and certificate of fitness number of FSD; times reporting and leaving.
  • System On/Off Line. Reason, name & number of person notified.
  • System On/Off By-pass. Reason, name and number of person notified.
  • Date and time of alarm, type and location of detector, probable cause, and FDNY Officer Name and Unit.

Fire Safety Plan Log Book

  • Bound with Consecutively numbered pages.
  • Name and address of building on cover.
  • Kept at the Fire Command Station.
  • Maintained on premises for 3 years.
  • Entries for All fire drills conducted.
  • Entries for all fire staff training conducted.
  • Entries for any Amendments made or needed.
  • Entries for all FSD On-Site Exams.
  • Will record name, address, certificate of fitness of any contractor responsible for inspecting, testing, or maintaining the building’s fire protection system.

EAP Log Book

  • Bound with Consecutively numbered pages.
  • Name & address of building on cover.
  • Kept at the Fire Command Station.
  • Maintained on premises for 5 years.
  • Name & certificate of fitness number of EAP Director, Times reporting and leaving.
  • Entries for EAP related events.
  • Entries for EAP related drills.
  • Entries for EAP related evacuation drills.
  • Entries for all EAP staff training conducted.
  • Entries for any Amendments made or needed.
  • Entries for all EAP On-Site Exams.

Inspections Log Book

  • Will contain separate sections for all testing and inspections that the FDNY requires in a building on a daily, weekly, monthly, quarterly, semi-annually & annual basis.